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SPECIMEN TRACKING SOFTWARE

Assist Tracking Modules | Full Feature Set {printer friendly}

Accessioning

Ability to scan a bottle to generate cassette queue data.

Allows for the assignment of multiple roles to one scan station if “opening” and “scanning” are separate tasks.

Shipment tracking for logging transit information (i.e. UPS/Fedex tracking numbers) associated with a case.

Allows for the specification of LIS information.

Allows for the specification of specimen type/size information.

Allows for printing of additional container labels from inside the module.

Cassette Queue

Allows for the printing of cassettes coming from multiple sources.

Allows for the sharing and routing of data across multiple printers.

Allows for simplified reprint of cassettes and storage of historical printing volumes.

Allows for the tracking of equipment print volumes to be utilized by the preventative maintenance module.

 

Check In/Out

Standard

Batch Mode

Image Verification

Chemical Tracking

Ability to track chemicals in a facility.

Tracks safety information (i.e hazmat information).

Can track MSDS information.

Lot tracking and manufacturing date of vendor products.

Allows for the tracking of mixtures of chemical cocktails made on site with site labelling along with lot tracking of all lots involved in the final cocktail.

Control Object Tracking

Ability to print control cassettes/slides.

Ability to associate patient tissue with control objects.

Ability to capture results of control review by laboratory personnel and doctors.

Ability to control which employees have rights to control related information.

 

Courier Module

Remote courier data capture.

Assignment of route stops to couriers.

Real time communication to the lab of specimens picked up and stops completed as a route is performed.

Verification/check in of specimens to the office at conclusion of courier route.

Proof of delivery features.

Customer Service

Track calls by client coming into a facility.

Capture comments/complaints.

Allow for the placement of customer fulfillment orders.

Allow for the request of courier stops to communicate to logistics.

Allow for the request of special handling and other types of “lab orders”.

Display call history and transactions in real time.

Displays customer preferences to better handle calls.

Distribution

Standard capture to two objects and matching.

Flexible object scanning.

Auto distribution support where doctor is chosen automatically by software based on tailored rules.

Slide only distribution supported.

Requisition only distribution supported.

Supports send outs with return outstanding tracking.

Inbound scanning of returned objects.

Bulk slide scanning supported.

Slide stains displayed if included in bar code.

Complete case assurance by showing prior scan information.

Slide Tray tracking.

Ability to print manifests.

Ability to print manifests with bar codes for inter-office ease of transfer and tracking.  Can move data automatically between Assist sites.

Doctor Module

Provides visibility to lab accession number history.

Provides visibility to quality information and the ability to specify additional information.

Stain, recut, etc. ordering with real time communication to the lab.

Bulk ordering and personalized templates or order kits.

Peer review tracking.

Full object scanning tracking.

Control approval tracking.

 

Document Management

Ability to capture images and scans of documents, paperwork, or case images of any sort and assign them to an accession.

Ability to view these images in other modules of Assist.

 

Embedding

Slide Queue Generation

 

Error Agent

Provides real time reporting of error conditions in the lab for review and immediate response by management.

Visual early indicator of issues in the facility or production anomalies.

 

Frozen Specimens

Supports “Frosty van” functionality of capture of data remotely in an “adjunct lab” environment.

Useful for “one stop shopping” labs like a van or a remote doctor office where work is performed periodically.

 

Grossing

Standard capture of three objects and matching.

Can generate label queue and/or slide queue transactions.

Point of use functionality where module communicates directly with cassette printer.

Additional cassette ordering.

Specimen Type/Size Specifications.

Pieces Specification.

Flexible Object Scanning.

Quality Control Data capture (quick and extended).

Specimen notes capture.

Issue Tracking

Ability to log and track issues in the facility.

Basic help desk functionality that can be tailored to laboratory operations and issues for follow up and assignment.

LIS Interface

Provides the ability to enter, maintain, and display LIS information for use in the various modules of Assist.

Patient information (encrypted) can be stored for use on cassettes/slides/paperwork as needed.

Client information provided such as client state (for doctor licensure checking) or private labelling of objects (i.e. cassettes/slides).

Microtomy

Standard capture of two objects and matching.

Point of use functionality where module communicates directly with slide printer.

Additional slide ordering.

Flexible object scanning.

Displays “stains” that were printed in the bar codes as necessary.

Notifier

Ability to generate flexible email data streams and assign to an appropriate list of employees.

 

Object Tracking

Track “objects” within a facility or across facilities.

Check out capability.

“Tool Crib” functionality.

Tracks what employee took what piece of equipment and where it currently resides.

Order Closeout

Module that allows for the display of all orders placed via any Assist module (i.e. Client fulfillment, doctor module, etc.).

Can be used standalone as an order entry module for the business areas supported.

Provides real time communication back to other Assist modules as orders are marked pending, closed, etc.

Preventative Maintenance

Stand alone for tracking the preventative maintenance of equipment in the facility.

Checklists of maintenance to be done in a timeframe by equipment type.

Extended serial number, manufacturer information, etc. for all equipment.

Checklists can be turned on within the other Assist modules to enforce capture of information such as temperature capture, station cleaning, etc. prior to beginning other work tasks.

Ability to perform automated environmental data capture such as temperature tracking, humidity, etc.

Print Center Label Format

Prints all labels/bar codes used by any module of Assist.

Badge printing.

Label Queue functionality.

Customizable menu visibility/control.

UDI label printing.

 

Quality Control

Allows for the display of information regarding the lab scanning of an accession.

Allows for the display and entry of quality control information.  This is extended beyond what is available by other “quick” quality control capture.

Allows for “management only” features to be set for approval.

 

Scoreboard

Visual management tool of graphs and grids that can be used for virtually any Assist data.

Scoreboard graph choices can be tailored by machine.

Message/alert board.

Real time refreshing and rolling through graph templates by machine with administrator setting timeframes, orders, display lengths, etc.

 

Slide/Cassette Print Point of Use

Allows for direct printing to printer in a case by case model.

Replacement for traditional standalone printing functionality with tracking and protocol knowledge.

Ability to include stains or protocol details in bar code.

Allows for direct printing to cassette printers in a case by case model.

Replacement for traditional standalone printing functionality with tracking and protocol knowledge.

 

Slide Queue

Allows for the printing of slides coming from multiple sources.

Allows for the sharing and routing of data across multiple printers.

Allows for branching between printers on a single case where slide colors indicating different protocols are in different machines.

Allows for simplified reprint of slides and storage of historical printing volumes.

Allows for the tracking of equipment print volumes to be utilized by the preventative maintenance module.

Ability to include stains or protocol details in bar code.

Storage Tracking

Tracks the placement and storage of one object inside another.

Tracks length of time of storage for LIFO/FIFO support.

Suggestion of objects to remove first

Useful for storage of perishables/half-life and/or prevent “cherry picking” in production

Warehousing

Ability to track storage of cassettes/slides.

Ability to track check out and return of objects.

Ability to track the offsite storage of objects.

Can track “non-lab” warehousing of materials.

Warehouse scan can close out distribution transactions